FAQs for quality assurance (moderations)
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Sampling activities for Qualifications (CoPE, AoPE, PSD, Personal Progress, Employability and PSE) is arranged by request. To request a moderation, go to the Cohort page, select View cohort on the relevant group, then Request moderation. This will create a screen on which you can choose your moderation date and the expected number of learners for the moderation. We must have a minimum of five weeks’ notice of your preferred moderation date.
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Once you have booked moderation, the 'request moderation' button (for qualifications) or 'book moderation' button (for programmes) will be greyed out.
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Please note moderation for qualifications within the current academic year should be requested by 31 October to avoid late fees. Your learners do not need to be ready for moderation at this point.
Moderation windows for Personal Development Programmes and Preparing for Adulthood programmes are set termly. To book, sign in and go to the Cohort page, select View Cohort on the relevant group, then Book moderation.
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If no dates are displayed, deadlines for the current term have passed; there will be another opportunity to moderate the following term.
To cancel a moderation for a qualification, email qualifications@asdan.org.uk to request the cancellation. Please include your organisation name, ASDAN centre number, the date of your moderation and the course it is for.
Cancellation may be subject to a fee if the request is made within seven days of the moderation date.
To cancel a moderation for Personal Development Programmes or Preparing for Adulthood programmes, email programmes@asdan.org.uk to request the cancellation. Please include your organisation name, ASDAN centre number, the date of your moderation and the course it is for.
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Go to the Cohorts page and select 'View Cohort' for your chosen group.
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Click on the end tab on the page labeled ‘Upcoming moderations’.
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If your cohort has a moderation booked this will appear here with a ‘View moderation’ button.
Once you have booked your moderation, you must add your learners to the moderation by the specified deadline date.
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To add a cohort to this moderation, visit the Cohorts page.
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Click 'View cohort' for the cohort you are entering for moderation.
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Select the 'Manage modules' tab.
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Click Add a unit and select the unit, assessor and credits.
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Repeat for all learners being entered for moderation.
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Select 'Upcoming moderation' tab.
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Click 'View moderation'.
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Click Assign learners.
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Tick all learners being entered for moderation.
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Check you have selected the correct learners for moderation, and unselect learners you are not entering for moderation.
All learners linked to a moderation should have their units confirmed and assigned after all units have been assessed and internally moderated.
The cohort coordinator will receive an email when it is available to view, usually around two weeks before your moderation date. To view the sample, go to the Moderations page. Click ‘View moderation’ on the relevant moderation then at the top right of the page there will be a button for ‘Download moderation sample details’ which will download the sample spreadsheet for you automatically.
This sample document will list: the moderation date, External Quality assurer (EQA) assigned to your moderation and the sample of learners selected in grey.
These documents can all be found at the bottom of the course page when logged into your account, in the purple section headed ‘Resources’.
A can also view a checklist of all documents you need to provide.
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